Disclaimer with Exchange 2010

  • Open the Exchange Management Console.
  • In Organization Configuration select Hub Transport and then select the Transport Rules tab.
  • In the Actions Pane click New Transport Rule.
  • Name your rule and optionally add a Comment.
  • Press Next.
  • On the Conditions screen select the following 2 conditions;
    – from users that are inside or outside the organization
    – sent to users that are inside or outside the organization, or partners
  • In the bottom pane, modify the conditions so that they read;
    – from users that are Inside the organization
    – sent to users that are outside the organization
  • Press Next.
  • In the Actions screen select the action;
    – append disclaimer text and fall back to action if unable to apply.
  • In the bottom pane you can modify the conditions to your preference.
  • Click on disclaimer text to insert your default disclaimer text and add variables to include user information. You can use up to 5000 characters
  • Once done, press Next twice.
  • On the Create Rule screen you’ll see the PowerShell command that will be executed when clicking the New button.
  • Clicking Finish will close the New Transport Rule dialog.

You can use the following variables in your disclaimer text. When using them, place them between %% characters. Example: %%DisplayName%%




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